Identify the product
Use an exact model or part number wherever possible. Add a datasheet, photograph or description if the product is not yet fixed.
The buyer’s notebook / A practical reference
A better brief.
A better beginning.
A useful enquiry does more than ask for a price. It gives the context needed to discuss the right product and the right terms.
READING TIME / 3 MINUTESFOR COMMERCIAL BUYERS
Set the quantity
Give your initial order quantity and, if relevant, the expected repeat requirement. State any quantity flexibility.
Name the destination
The destination affects product configuration, documentation, packing and delivery planning.
Describe the deadline
Share your required delivery date and whether partial shipments or alternative schedules could work.
List the non-negotiables
Call out fixed technical specifications, inspection needs, packaging, labelling and any restrictions on substitution.
Then add the category detail
Be specific.
Consumer electronics
& home appliances
- 01Exact model, variant and colour
- 02Order quantity and acceptable alternatives
- 03Destination, voltage and plug configuration
- 04Required product documents and packaging
Electronic
components
- 01Manufacturer and complete part number
- 02Quantity, package and acceptable date codes
- 03Required traceability and inspection documents
- 04Delivery schedule and substitution restrictions
Lighting
& electrical
- 01Application, dimensions and installation conditions
- 02Wattage, colour temperature and IP rating
- 03Input voltage and compatible driver requirements
- 04Destination-specific documents and packing details
Ready to put it together?
Your next enquiry,
made clearer.
Use the enquiry builder to prepare a structured email. Add your product information, review your brief, then send it from your own email application.
Prepare an enquiryTHE ESSENTIALS
Product / part number
Quantity
Destination market
Required timing
Technical & packing requirements